FINANCE AND PLANNING COMMITTEE
PUBLIC MEETING
AGENDA

-
School Board Office
1040 Hollywood Road S
Kelowna, BC

Finance and Audit Committee agendas can be accessed through the following electronic Board Meeting site: https://pub-sd23.escribemeetings.com/

 

The Central Okanagan Board of Education acknowledges that this meeting is being held on the unceded, Traditional Territory of the Okanagan People. 

1.
AGENDA

 

Additions/Amendments/Deletions

2.
REPORTS/MATTERS ARISING

 

3.
PRESENTATION

 

3.1
2025/2026 Preliminary Budget Presentation

 

Presenter:  Delta Carmichael, Secretary-Treasurer/CFO

4.
PUBLIC QUESTION/COMMENT PERIOD

 

5.
COMMITTEE MEMBERS QUERIES/COMMENTS

 

6.
DISCUSSION/ACTION ITEMS

 

6.1
2024/2025 Amended Annual Budget Bylaw

This item has attachments. 
1.F+P 2025 - 24-25 Amended Annual Budget Bylaw.pdf
2.Amended Annual Budget Appendix A.pdf

(Attachment)

  • THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give first reading to the School District No. 23 (Central Okanagan) Amended Annual Budget Bylaw for the Fiscal Year 2024/2025 in the amount of $384,094,443.

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give second reading to the School District No. 23 (Central Okanagan) Amended Annual Budget Bylaw for the Fiscal Year 2024/2025 in the amount of $384,094,443.

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give all three readings to the School District No. 23 (Central Okanagan) Amended Annual Budget Bylaw for the Fiscal Year 2024/2025 in the amount of $384,094,443.

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give third reading and adopt the School District No. 23 (Central Okanagan) Amended Annual Budget Bylaw for the Fiscal Year 2024/2025 in the amount of $384,094,443 on the 19th day of February 2025.

6.2
Review of Transportation Fees for the 2025/2026 Fiscal Year

This item has attachments. 
1.F+P 2025 - Review of Transportation Fees for the 2025-2026 Fiscal Year.pdf
2.470R (1).pdf
3.425R (3).pdf

(Attachment)

  • THAT: The Finance and Planning Committee recommends to the Board one of the following Options:

    Option #1

    THAT: The Board of Education set the transportation fee at $525 per year for each bus rider for the period effective July 1, 2025 to June 30, 2026.

    Option #2

    THAT: The Board of Education set the transportation fee at $550 per year for each bus rider for the period effective July 1, 2025 to June 30, 2026.

    Option #3

    THAT: The Board of Education set the transportation fee at $600 per year for each bus rider for the period effective July 1, 2025 to June 30, 2026.

6.3
2025/2026 School Fees Summary

This item has attachments. 
1.F+P 2025 - School Fees Summary 2025-2026.pdf
2.School Act, section 82 to 82.4.pdf
3.School Regulation, section 1 (1).pdf
4.425R (2).pdf
5.APPENDIX D-Student Fee Breakdown Analysis (FINAL) (1).pdf

(Attachment)

  • THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education approve the school supply fee increase from $35/student to $40/student effective July 1, 2025 as presented at the February 12, 2025 Finance and Planning Committee meeting.

6.4
Proposed Catchment Boundary Adjustment – Webber Road Elementary and Shannon Lake Elementary

This item has attachments. 
1.F+P 2025 - Catchment Change Smith Creek.pdf

(Attachment)

  • THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The catchment boundary between Shannon Lake Elementary and Webber Road Elementary be adjusted, as attached to the Agenda, and as presented at the February 12, 2025 Finance and Planning Committee meeting.

6.5
Enhancement Agreement – North Glenmore Elementary Rubber Surface

This item has attachments. 
1.F+P 2025 - Enhancement Agreement - NGE Rubber Surface FINAL.pdf
2.Enhancement Agreement - NGE Feb 2025 (1) (1).pdf

(Attachment)

  • THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education enter into an Enhancement Agreement with North Glenmore Elementary School for the installation of playground swing and rubber surface, as attached to the Agenda, and as presented at the February 12, 2025 Finance and Planning Committee Meeting.

6.6
Three Year Annual Facility Grant (AFG) Plan 2025/2026 - 2027/2028

This item has attachments. 
1.F+P 2025 - Annual Facility Grant.pdf
2.NEW Appendix A - AFG 2025-2028 Spend Plan.pdf
3.NEW Appendix B - Annual Facility Grant (AFG) and Deferred Maintenance (DM) (002).pdf

(Attachment)

  • THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education approve the Annual Facility Grant Plan for 2025/2026 through 2027/2028, as attached to the Agenda and as presented at the February 12, 2025 Finance and Planning Committee Meeting.

7.
DISCUSSION/INFORMATION ITEMS

 

8.
COMMITTEE CORRESPONDENCE

 

9.
ITEMS REQUIRING SPECIAL MENTION

 

10.
RECOMMENDATIONS/REFERRALS TO THE BOARD/COORDINATING COMMITTEE/OTHER COMMITTEES

 

11.
ITEMS FOR FUTURE FINANCE AND PLANNING COMMITTEE MEETINGS

 

April (1st Meeting)
Finance:

  • Overview of Budget Allocation
  • Budget Consultation Input Received
  • Trustee Indemnity for the 2025/2026 Fiscal Year

April (2nd Meeting)
Finance:

  • Central Okanagan School District Preliminary Budget Proposal – Superintendent’s Budget Recommendations
  • Financial Report at March 31st

Planning:

  • Proposed Site for Surplus Portables and School Buses (deferred from November 20, 2024 meeting)

May
Finance:

  • Auditor’s Report to the Finance and Audit Committee – Initial Communication on Audit Planning for the Year
  • Annual CommunityLINK Allocations
  • Financial Update - International Education Program
  • Financial Update - Feeding Futures Program

Planning:

  • Annual Transportation Update
  • Capital Plan Submission

June 
Finance:

  • School District No. 23 (Central Okanagan) Annual Budget for the Fiscal Year 2025/2026
  • 2024/2025 Accumulated Operating Surplus Review
  • Proposed Multi-Year Financial Plan (2025/2026 to 2027/2028)
  • Annual Review of Financial Planning and Reporting Policy

Planning:

  • Energy and Sustainability Presentation

12.
FUTURE FINANCE AND PLANNING COMMITTEE MEETINGS

 

- Wednesday, April 2, 2025
- Wednesday, April 23, 2025 
- Wednesday, May 21, 2025


4:00 pm, Main Board Room
1040 Hollywood Rd. S., Kelowna

13.
MEDIA QUESTIONS

 

14.
ADJOURNMENT

 
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