FINANCE AND PLANNING COMMITTEE
PUBLIC MEETING
AGENDA

-
School Board Office
1040 Hollywood Road S
Kelowna, BC

Finance and Audit Committee agendas can be accessed through the following electronic Board Meeting site: https://pub-sd23.escribemeetings.com/

 

The Central Okanagan Board of Education acknowledges that this meeting is being held on the unceded, Traditional Territory of the Okanagan People. 

1.
AGENDA

 

Additions/Amendments/Deletions

2.
REPORTS/MATTERS ARISING

 

3.
RECOGNITION/PRESENTATIONS/DELEGATIONS

 

4.
PUBLIC QUESTION/COMMENT PERIOD

 

5.
COMMITTEE MEMBERS QUERIES/COMMENTS

 

6.
DISCUSSION/ACTION ITEMS

 

6.1
2024/2025 and 2025/2026 Budget Timeline and Budget Development Principles

This item has attachments. 
1.2024-2025 and 2025-2026 Budget Timeline and Budget Development Principles.pdf
2.25-Budget Development Timeline.pdf
3.Appendix B - Budget Development Principles.pdf

(Attachment)

  • STAFF RECOMMENDATION:

    THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education approve the 2024/2025 and 2025/2026 Budget Timeline as presented at the November 20, 2024 Finance and Planning Committee meeting.

6.2
Financial Update – September 30, 2024

This item has attachments. 
1.Financial Update - Sep 30 2024.pdf
2.Binder1.pdf

(Attachment)

  • STAFF RECOMMENDATION:

    THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education receive the Financial Update as of September 30, 2024 as presented, and forward to the Board of Education as an Information Item.

6.3
Proposed Site for Surplus Portables and School Buses

This item has attachments. 
1.F+P 2024 - Surplus Portables and New School Buses.pdf

(Attachment)

  • STAFF RECOMMENDATION:

    THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education approve the Quigley Elementary School Site option for portable storage and additional school bus parking as presented at the November 20, 2024, Finance and Planning Committee Meeting.

7.
DISCUSSION/INFORMATION ITEMS

 

8.
COMMITTEE CORRESPONDENCE

 

9.
ITEMS REQUIRING SPECIAL MENTION

 

10.
RECOMMENDATIONS/REFERRALS TO THE BOARD/COORDINATING COMMITTEE/OTHER COMMITTEES

 

11.
ITEMS FOR FUTURE FINANCE AND PLANNING COMMITTEE MEETINGS

 

January


Finance:

  • Annual Review of Committee's Mandate, Purpose and Function
  • Amended Annual Budget for the Fiscal Year
  • Ministry of Education and Child Care Recalculation Allocation
  • Financial Update at December 31st
  • Budget Survey Development

February


Finance:

  • Budget Presentation
  • School Fees Summary

Planning:

  • Annual Facility Grant (AFG) Plan

April (1st Meeting)


Finance:

  • Overview of Budget Allocation
  • Budget Consultation Input Received
  • Trustee Indemnity for the 2025/2026 Fiscal Year

April (2nd Meeting)


Finance:

  • Central Okanagan School District Preliminary Budget Proposal – Superintendent’s Budget Recommendations
  • Financial Report at March 31st

May


Finance:

  • Auditor’s Report to the Finance and Audit Committee – Initial Communication on Audit Planning for the Year
  • Annual CommunityLINK Allocations
  • Financial Update - International Education Program
  • Financial Update - Feeding Futures Program

Planning:

  • Annual Transportation Update
  • Capital Plan Submission

June 


Finance:

  • School District No. 23 (Central Okanagan) Annual Budget for the Fiscal Year 2025/2026
  • 2024/2025 Accumulated Operating Surplus Review
  • Proposed Multi-Year Financial Plan (2025/2026 to 2027/2028)
  • Annual Review of Financial Planning and Reporting Policy

Planning:

  • Energy and Sustainability Presentation

12.
FUTURE FINANCE AND PLANNING COMMITTEE MEETINGS

 

- January 29, 2025
- February 26, 2025
- April 2, 2025


4:00 pm, Main Board Room
1040 Hollywood Rd. S., Kelowna

13.
MEDIA QUESTIONS

 

14.
ADJOURNMENT

 
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