FINANCE AND PLANNING COMMITTEE
PUBLIC MEETING
AGENDA

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School Board Office
1040 Hollywood Road S
Kelowna, BC

Finance and Planning Committee agendas can be accessed through the following electronic Board Meeting site: https://pub-sd23.escribemeetings.com/

 

The Central Okanagan Board of Education acknowledges that this meeting is being held on the unceded, Traditional Territory of the Okanagan People. 

1.
AGENDA

 

Additions/Amendments/Deletions

2.
REPORTS/MATTERS ARISING

 

3.
STAFF PRESENTATION

 

4.
PUBLIC QUESTION/COMMENT PERIOD

 

5.
COMMITTEE MEMBERS QUERIES/COMMENTS

 

6.
DISCUSSION/ACTION ITEMS

 

6.1
2025/2026 Annual Budget Bylaw

This item has attachments. 
1.F+P 2025 - 2025-2026 Annual Budget Bylaw.pdf
2.25-26 DRAFT Annual Budget.pdf
3.2024-2025 Estimated Surplus Appropriation Analysis (1).pdf
4.projected teacher staffing appendix c.pdf

STAFF RECOMMENDATION:

  • THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give first reading to the School District No. 23 (Central Okanagan) Annual Budget Bylaw for the Fiscal Year 2025/2026 in the amount of $381,087,979.

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give second reading to the School District No. 23 (Central Okanagan) Annual Budget Bylaw for the Fiscal Year 2025/2026 in the amount of $381,087,979.

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give all three readings to the School District No. 23 (Central Okanagan) Annual Budget Bylaw for the Fiscal Year 2025/2026 in the amount of $381,087,979.

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give third reading and adopt the School District No. 23 (Central Okanagan) Annual Budget Bylaw for the Fiscal Year 2025/2026 in the amount of $381,087,979.

6.2
Multi-Year Financial Plan (2025/2026 to 2027/2028)

This item has attachments. 
1.F+P 2025 - Multi-Year Financial Plan 2025-2026 to 2027-2028.pdf
2.APPENDIX A POLICY 162.pdf
3.APPENDIX B POLICY 156.pdf
4.25-Multi Year Financial Plan.pdf

STAFF RECOMMENDATION:

  • THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education approve the Multi-Year Financial (2025/2026 to 2027/2028) as attached to the Agenda and as presented at the June 18, 2025 Finance and Planning Committee Meeting.

6.3
Review of Policy 162 - Financial Planning and Reporting

This item has attachments. 
1.F+P 2025 - Annual Review of the Financial Planning and Reporting Policy.pdf
2.policy 162 appendix a.pdf

STAFF RECOMMENDATION:

  • THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education affirm Policy 162 – Financial Planning and Reporting, as attached to the Agenda, and as presented at the June 18, 2025 Public Finance and Planning Committee meeting.

7.
DISCUSSION/INFORMATION ITEMS

 

8.
COMMITTEE CORRESPONDENCE

 

9.
ITEMS REQUIRING SPECIAL MENTION

 

10.
RECOMMENDATIONS/REFERRALS TO THE BOARD/COORDINATING COMMITTEE/OTHER COMMITTEES

 

11.
ITEMS FOR FUTURE FINANCE AND PLANNING COMMITTEE MEETINGS

 

September


Finance:

  • Presentation: Audited Financial Statements for the Fiscal Year
  • Audited Financial Statements for the Fiscal year (Action Item)

Planning:

  • Summer Projects Update

October


Finance:

  • Financial Update at September 30th
  • Student and Family Affordability Fund Update as of June 30, 2025
  • Feeding Futures Budget and Program Overview

Planning:

  • Annual Integrated Pest Management Report

November


Finance:

  • School District No. 23 (Central Okanagan) Budget Development Principles
  • School District No. 23 (Central Okanagan) Budget Development Timeline
  • 2024/2025 Statement of Financial Information

January


Finance:

  • Annual Review of Committee's Mandate, Purpose and Function.
  • Amended Annual Budget for the Fiscal Year
  • Ministry of Education and Child Care Recalculation Allocation
  • Financial Update at December 31st
  • Budget Survey Development

February


Finance:

  • Budget Presentation
  • School Fees Summary

Planning:

  • Annual Facility Grant (AFG) Plan

April (1st Meeting)


Finance:

  • Central Okanagan Public Schools Superintendent of Schools/CEO 2026/2027 Budget Proposal Report
  • Budget Consultation Input Received
  • Trustee Indemnity for the 2026/2027 Fiscal Year

April (2nd Meeting)


Finance:

  • Central Okanagan Public Schools Superintendent of Schools/CEO 2026/2027 Budget Recommendations Report
  • Financial Report at March 31st

May


Finance:

  • Auditor’s Report to the Finance and Audit Committee – Initial Communication on Audit Planning for the Year
  • Annual CommunityLINK Allocations
  • Financial Update - International Education Program

Planning:

  • Annual Transportation Update
  • Capital Plan Submission

June 


Finance:

  • School District No. 23 (Central Okanagan) Annual Budget for the Fiscal Year 2026/2027
  • 2025/2026 Accumulated Operating Surplus Review
  • Multi-Year Financial Plan (2026/2027 to 2028/2029)
  • Annual Review of Financial Planning and Reporting Policy

Planning:

  • Energy and Sustainability Presentation

12.
FUTURE FINANCE AND PLANNING COMMITTEE MEETINGS

 

to be confirmed

13.
MEDIA QUESTIONS

 

14.
ADJOURNMENT

 
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