FINANCE AND PLANNING COMMITTEE
PUBLIC MEETING
AGENDA

-
School Board Office
1040 Hollywood Road S
Kelowna, BC

Finance and Audit Committee agendas can be accessed through the following electronic Board Meeting site: https://pub-sd23.escribemeetings.com/

 

The Central Okanagan Board of Education acknowledges that this meeting is being held on the unceded, Traditional Territory of the Okanagan People. 

1.
AGENDA

 

Additions/Amendments/Deletions

2.
REPORTS/MATTERS ARISING

 

3.
RECOGNITION/PRESENTATIONS/DELEGATIONS

 

4.
PUBLIC QUESTION/COMMENT PERIOD

 

5.
COMMITTEE MEMBERS QUERIES/COMMENTS

 

6.
DISCUSSION/ACTION ITEMS

 

6.1
Capital Plan Bylaw No. 2024/2025-CPSD23-04

This item has attachments. 
1.Memo re Capital Plan Bylaw (Webber Rd Pre-Fab).pdf
2.Capital Plan bylaw CPSD23-04.pdf
3.Capital Bylaw.pdf

(Attachment)

  • STAFF RECOMMENDATIONS:

    THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give first reading to Capital Bylaw No. 2024/2025-CPSD23-04.

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give second reading to Capital Bylaw No. 2024/2025-CPSD23-04.

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give all three readings to Capital Bylaw No. 2024/2025-CPSD23-04 at the November 13, 2024, Public Board Meeting.

    THAT: The Board of Education of School District No. 23 (Central Okanagan) give third reading and adopt Capital Bylaw No. 2024/2025-CPSD23-04.

6.2
Annual Integrated Pest Management Report

This item has attachments. 
1.Annual Integrated Pest Management Report.pdf
2.Appendix A IPM Report 2024.pdf
3.620.pdf
4.Appendix C Ministry of Environment IPM Act and Regulation.pdf

(Attachment)

  • STAFF RECOMMENDATION:

    THAT: The Finance and Planning Committee recommends to the Board:

    THAT: The Board of Education accept the Annual Integrated Pest Management Report as the Annual Report required in Policy 620 – Integrated Pest Management (IPM), as attached to the Agenda and presented at the October 16, 2024 Finance and Planning Committee Public Meeting.

7.
DISCUSSION/INFORMATION ITEMS

 

8.
COMMITTEE CORRESPONDENCE

 

9.
ITEMS REQUIRING SPECIAL MENTION

 

10.
RECOMMENDATIONS/REFERRALS TO THE BOARD/COORDINATING COMMITTEE/OTHER COMMITTEES

 

11.
ITEMS FOR FUTURE FINANCE AND PLANNING COMMITTEE MEETINGS

 

November


Finance:

  • Financial Update at September 30th
  • School District No. 23 (Central Okanagan) Budget Development Principles
  • School District No. 23 (Central Okanagan) Budget Development Timeline
  • 2023/2024 Statement of Financial Information
  • Feeding Futures Fund Budget 2024/2025

January


Finance:

  • Annual Review of Committee's Mandate, Purpose and Function.
  • Amended Annual Budget for the Fiscal Year
  • Ministry of Education and Child Care Recalculation Allocation
  • Financial Update at December 31st
  • Budget Survey Development

February


Finance:

  • Budget Presentation
  • School Fees Summary

Planning:

  • Annual Facility Grant (AFG) Plan

April (1st Meeting)


Finance:

  • Overview of Budget Allocation
  • Budget Consultation Input Received
  • Trustee Indemnity for the 2024/2025 Fiscal Year

April (2nd Meeting)


Finance:

  • Central Okanagan School District Preliminary Budget Proposal – Superintendent’s Budget Recommendations
  • Financial Report at March 31st

May


Finance:

  • Auditor’s Report to the Finance and Audit Committee – Initial Communication on Audit Planning for the Year
  • Annual CommunityLINK Allocations
  • Financial Update - International Education Program
  • Financial Update - Feeding Futures Program

Planning:

  • Annual Transportation Update
  • Capital Plan Submission

June 


Finance:

  • School District No. 23 (Central Okanagan) Annual Budget for the Fiscal Year 2025/2026
  • 2024/2025 Accumulated Operating Surplus Review
  • Proposed Multi-Year Financial Plan (2025/2026 to 2027/2028)
  • Annual Review of Financial Planning and Reporting Policy

Planning:

  • Energy and Sustainability Presentation

12.
FUTURE FINANCE AND PLANNING COMMITTEE MEETINGS

 

- November 20, 2024
- January 29, 2025
- February 26, 2025


4:00 pm, Main Board Room
Main Board Room, 1040 Hollywood Rd. S., Kelowna

13.
MEDIA QUESTIONS

 

14.
ADJOURNMENT

 
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