BOARD OF EDUCATION
PUBLIC MEETING
AGENDA

Wednesday, September 29, 2021 at 6:00 P.m. - 9:00 P.m.

School Board Office (must pre-register) or Zoom (for public observation)

1040 Hollywood Road S.

Kelowna, BC

Zoom Public Link - https://sd23.zoom.us/j/65169509960

Due to limited space availability, members of the public who wish to attend the Public Board Meeting must pre-register by contacting the Secretary-Treasurer's office at 250-470-3216 or [e-mail] by noon on the day of the meeting.

As per Health Orders, masks are required.

 

The Central Okanagan Board of Education acknowledges that this meeting is being held on the unceded, Traditional Territory of the Okanagan People. 

 

Public Board Meeting agendas can be accessed through the following electronic Board Meeting site:
https://pub-sd23.escribemeetings.com/

Alternatively, copies are available on request at the District Administration Office.​

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1.

CALL TO ORDER

2.

APPOINTMENT OF ACTING SECRETARY-TREASURER

• Motion:

  THAT: In the absence of the Secretary-Treasurer, the Board appoint Delta Carmichael, Assistant Secretary-Treasurer, as the Acting Secretary-Treasurer for the Public Board Meeting of September 29, 2021.

3.

AGENDA

Additions/Amendments/Deletions

• THAT: The Agenda for the Public Board Meeting of September 29, 2021 be adopted (as amended, if appropriate).

4.

MINUTES

4.1

Public Board Meeting - September 15, 2021

(Attachment)

• THAT: The Minutes of the Public Board Meeting of September 15, 2021 be adopted as presented.

5.

CENTRAL OKANAGAN PUBLIC SCHOOLS – "INSIDE 23"

5.1

Student Perspectives 

6.

INTRODUCTION/RECOGNITION 

6.1

Recognition of Dave Cavezza, District Health & Safety Manager

6.2

Introduction of Rick Taylor, District Health and Safety Manager

7.

DECLARATION

7.1

World Teachers' Day - Tuesday, October 5, 2021

The Central Okanagan Board of Education declares Tuesday, October 5, 2021 as 'World Teachers' Day' in Central Okanagan Public Schools.

7.2

International Walk to School Day - Wednesday, October 6, 2021

The Central Okanagan Board of Education declares Wednesday, October 6, 2021 as 'International Walk to School Day' in Central Okanagan Public Schools.

7.3

Principal and Vice-Principal Month - October

The Central Okanagan Board of Education declares October as 'Principal and Vice-Principal Month' in Central Okanagan Public Schools.

8.

STAFF PRESENTATIONS

8.1

Superintendent of Schools/CEO: 2021 School Opening Report - Part 2

(Materials to be provided)

Presenter: Kevin Kaardal, Superintendent of Schools/CEO

9.

PUBLIC QUESTION/COMMENT PERIOD

The purpose of this public question/comment period is to provide an opportunity to members of the gallery to ask a question or comment on any items on the agenda. The total time for this period shall normally be 15 minutes, with each speaker being allocated up to 3 minutes.  A person wishing to speak is requested by the Chairperson of the Board to state their name and provide, if possible, a written copy of the comments.

In-person attendance is required for members of the public to ask questions and/or make comments.

10.

ACTION ITEMS

10.1

Formation of the École H.S. Grenda Middle School Parent Advisory Council (PAC)

Recommendation of the Coordinating Committee - September 21, 2021
(Attachment)

• RECOMMENDATION:

  THAT: The Board of Education approve the application from the École H.S. Grenda Middle School parents for the establishment of the École H.S. Grenda Middle School Parent Advisory Council in accordance with Section 8 of the BC School Act.

10.2

Audited Financial Statements Fiscal Year 2020/2021

Recommendation of the Finance and Audit Committee - September 22, 2021
(Attachment)

• RECOMMENDATION:

  THAT: The Board of Education receive and approve the Audited Financial Statements Fiscal Year 2020/2021.

10.3

Amendments to Policies: Section 1 - Board of Education (Housekeeping)

Recommendation of the Policy Committee - September 8, 2021
(Attachment)

• RECOMMENDATION:

  THAT: The Board of Education approve the amendments to the following Board Policies, as attached to the Agenda and as presented at the September 29, 2021 Public Board Meeting:

  • Policy 110 - Policy Development
  • Policy 146 - General Affairs Committee
  • Policy 150 - Education and Student Services Committee
  • Policy 155 - Planning and Facilities Committee
  • Policy 160 - Finance and Audit Committee
  • Policy 168 - Policy Committee
  • Policy 170 - District Suspension Review Committee
  • Policy 175 - Executive Staff Management Committee
  • Policy 186 - Board/Public Relations

10.4

Amendments to Policies: Section 1 - Board of Education

Recommendation of the Policy Committee - September 8, 2021
(Attachment)

• RECOMMENDATION:

  THAT: The Board of Education approve the amendments to the following Board Policies, as attached to the Agenda and as presented at the September 29, 2021 Public Board Meeting:

  • Policy 105 - Policy Manual
  • Policy 125 - Trustee Code of Ethics
  • Policy 130 - Trustee Absence/Disqualification
  • Policy 140 - School Board Standing and Ad Hoc Committees
  • Policy 141 - School District Committees
  • Policy 145 - Coordinating Committee
  • Policy 185 - Board Representation on Community, Municipal and Provincial Organizations

10.5

Amendments to Policy 115 - Inaugural and Annual Board Meetings

Recommendation of the Policy Committee - September 8, 2021
(Attachment)

• RECOMMENDATION:

  THAT: The Board of Education approve the amendments to Policy 115 - Inaugural and Annual Board Meetings, as attached the Agenda and as presented at the September 29, 2021 Public Board Meeting.

10.6

Amendments to Policy 120 - Trustee Roles and Responsibilities

Recommendation of the Policy Committee - September 8, 2021
(Attachment)

• RECOMMENDATION:

  THAT: The Board of Education approve the amendments to Policy 120 - Trustees Roles and Responsibilities, as attached the Agenda and as presented at the September 29, 2021 Public Board Meeting.

10.7

Amendments to Policy 135 - School Board Operation

Recommendation of the Policy Committee - September 8, 2021(Attachment)
Recommendation of the Coordinating Committee - September 21, 2021 (Attachment)
Policy 135 - School Board Operation Final Draft (Attachment)

• RECOMMENDATION:

  THAT: The Board of Education approve the amendments to Policy 135 - School Board Operation, as attached the Agenda and as presented at the September 29, 2021 Public Board Meeting.

10.8

Amendments to Policy 167 - Board Participation in Collective Bargaining Process

Recommendation of the Policy Committee - September 8, 2021
(Attachment)

• RECOMMENDATION:

  THAT: The Board of Education approve the amendments to Policy 167 - Board Participation in Collective Bargaining Process, as attached the Agenda and as presented at the September 29, 2021 Public Board Meeting.

10.9

Amendments to Policy 190 - Trustee Expenses

Recommendation of the Policy Committee - September 8, 2021
(Attachment)

• RECOMMENDATION:

  THAT: The Board of Education approve the amendments to Policy 190 - Trustee Expenses, as attached the Agenda and as presented at the September 29, 2021 Public Board Meeting.

11.

PUBLIC QUESTION/COMMENT PERIOD

This public question/comment period is to provide an opportunity to members of the gallery to ask a question or comment on any matter pertaining to public education. The total time for this period shall normally be 15 minutes, with each speaker being allocated up to 3 minutes.  A person wishing to speak is requested by the Chairperson of the Board to state their name and provide, if possible, a written copy of the comments.

In-person attendance is required for members of the public to ask questions and/or make comments.

12.

INFORMATION ITEMS

12.1

Superintendent’s Emergent Issues

12.2

Level 4 and 5 Field Study Summary – 2021/2022

(Attachment)

12.3

General Statement – September 15, 2021

(Attachment)

12.4

Financial Statement Discussion and Analysis the Year Ending June 30, 2021

Referred by the Finance and Audit Committee - September 22, 2021
(Attachment)

12.5

Surplus Appropriation Analysis

Referred by the Finance and Audit Committee - September 22, 2021
(Attachment)

12.6

Final Federal & Provincial COVID Expense Analysis

Referred by the Finance and Audit Committee - September 22, 2021
(Attachment)

12.7

Central Okanagan Public Schools 2020/2021 Public Sector Executive Compensation Disclosure Report

(Attachment)

12.8

Reminder: Survey I for Okanagan Mission Catchment and School Reopening Review

Survey closes: September 30, 2021

https://my.thoughtexchange.com/scroll/454513343/welcome

12.9

Reminder: Survey I for Westside Catchment and French Immersion Programming Review

Survey closes: September 30, 2021

https://my.thoughtexchange.com/scroll/858794323/welcome

13.

BOARD/DISTRICT COMMITTEE QUERIES/COMMENTS AND REPORTS

14.

BOARD CORRESPONDENCE

Sent:

Response to L. Neukomm, September 13, 2021, Skateboards on School Bus

Response to S. Brisebois, September 15, 2021, Plan for Dorothea Walker Elementary

Message to All Staff, September 16, 2021, Letters to Families Re Okanagan Mission and Westside Catchment Reviews

Okanagan Mission Families, September 16, 2021, Catchment Review

Westside Families, September 16, 2021, Catchment Review

Response to J. Frank, September 16, 2021, Vaccine Passports

Minister of Education, September 20, 2021, Meeting Request Re Capital Needs

Response to D. and A. Elliot, September 23, 2021, Vaccination of Children Against COVID-19

Response to D. Leonard, September 23, 2021, Student Vaccination and Masking

Response to D. Zinc, September 23, 2021, Masking in Schools

Response to J. Chase, September 23, 2021, Letter from concerned parent of Indigenous students

Response to L. Lalonde, September 23, 2021, Return to School

Response to N. Yanik, September 23, 2021, Children and COVID Vaccine

Response to R. Robertson, September 23, 2021, COVID Passports

Response to S. Tourigny, September 23, 2021, Urgent - COVID Vaccinations are Vital

Received:

J. Frank, August 30, 2021, Board of Education Welcome Back Letter

J. Frank, September 4, 2021, Copy of email sent to RMS Admin Re Clinics in Schools

L. Neukomm, September 13, 2021, Skateboards on School Bus

J. Ford, September 13, 2021, Concerned Parent

Auditor General of BC, September 14, 2021, Report Release - Oversight of Dam Safety in British Columbia

L. Dueck, September 14, 2021, My Concerns

A. Cagnoni, September 15, 2021, Expressed Concerns

J. Frank, September 15-16, 2021, Vaccine Passports

Juanita, September 15, 2021, COVID

M. Geddert, September 15, 2021, School Mandates

S. Brisebois, September 15, 2021, Plan for Dorothea Walker Elementary

U. Malhotra, September 16, 2021, School/COVID Some Support

J. Chase, September 20, 2021, Masking in Schools

• RECOMMENDATION:

  THAT: At the September 29, 2021 Public Board Meeting, the Board receive the correspondence listed above.

15.

ITEMS REQUIRING SPECIAL MENTION

16.

BC PUBLIC SCHOOL EMPLOYERS’ ASSOCIATION

16.1

BCPSEA Symposium 2021

November 4-5, 2021
Virtual

17.

BC SCHOOL TRUSTEES ASSOCIATION

17.1

BCSTA Board Chairs Meeting

Thursday, October 14, 2021

17.2

BCSTA/Ministry of Education Joint Partner Liaison Meeting

Friday, October 15, 2021

17.3

BCSTA Thompson Okanagan Branch Fall Meeting

October 15-16, 2021

17.4

BCSTA Provincial Council Meeting

October 23, 2021

17.5

BCSTA Trustee Academy

December 2-4, 2021

18.

BOARD MEETINGS WITH PARTNER AND COMMUNITY GROUPS

19.

FUTURE MEETINGS

19.1

Regularly Scheduled Board Meetings

Regular Public Board Meeting
Wednesday, October 13, 2021 at 6:00 pm, Board Room Main at 1040 Hollywood Road South

Regular Public Board Meeting
Wednesday, October 27, 2021 at 6:00 pm, Board Room Main at 1040 Hollywood Road South

19.2

Board Standing Committee Meetings

CANCELLED: General Affairs Committee Meeting
Wednesday, October 6, 2021 at 4:00 pm, Board Room Main at 1040 Hollywood Road South

Planning and Facilities Committee Meeting
Wednesday, October 6, 2021 at 6:00 pm, Board Room Main at 1040 Hollywood Road South

20.

NOTICES OF MOTION

21.

ITEMS FOR A FUTURE AGENDA

22.

MEDIA QUESTIONS

23.

ADJOURNMENT