FINANCE AND AUDIT COMMITTEEPUBLIC MEETINGAGENDAWednesday, May 20, 2020 at 4:00 P.m. - 5:30 P.m.Via ZoomPublic Link - https://sd23.zoom.us/j/94953412277Due to this meeting occurring via Zoom, please email your questions/comments to Ryan.Stierman@sd23.bc.ca and include your first and last name. The Central Okanagan Board of Education acknowledges that this meeting is being held on the unceded, Traditional Territory of the Okanagan People. 1.AGENDA Additions/Amendments/Deletions2.REPORTS/MATTERS ARISING 2.1Finance and Audit Committee Public Meeting Report - April 15, 2020 1.Finance and Audit Committee Public Meeting Report - April 15, 2020.pdf(Attachment)3.PRESENTATION 3.1Report to the Finance and Audit Committee - Initial Communication on Audit Planning for the Year Ended June 30, 2020 1.Report to the FA Committee - Initial Communication on Audit.pdf(Attachment) In attendance: Tyler Neels, Grant Thornton LLPKate Cumming, Grant Thornton LLP4.PUBLIC QUESTION/COMMENT PERIOD Due to this meeting occurring via Zoom, please email your questions/comments to Ryan.Stierman@sd23.bc.ca and include your first and last name.5.COMMITTEE MEMBERS QUERIES/COMMENTS 6.DISCUSSION/ACTION ITEMS 6.12020/2021 CommunityLINK Allocations 1.Action Item - 2020-2021 CommunityLink Allocations.pdf(Attachment) STAFF RECOMMENDATION: THAT: The Finance and Audit Committee recommends to the Board: THAT: The Board of Education approve the recommended CommunityLINK Allocations for 2020/2021, as attached to the Agenda, and as presented at the May 20, 2020 Finance and Audit Committee Meeting.7.COMMITTEE CORRESPONDENCE 8.ITEMS REQUIRING SPECIAL MENTION 9.RECOMMENDATIONS/REFERRALS TO THE BOARD/COORDINATING COMMITTEE/OTHER COMMITTEES 10.ITEMS FOR FUTURE FINANCE AND AUDIT COMMITTEE MEETINGS September Presentation: Audited Financial Statements for the Fiscal Year Audited Financial Statements for the Fiscal year (Action Item) November Financial Update at September 30th School District No. 23 (Central Okanagan) Budget Development Principles School District No. 23 (Central Okanagan) Budget Development Timeline January Amended Annual Budget for the Fiscal Year Ministry Recalculation Allocation – School District No. 23 and Provincial Financial Update at December 31st Budget Survey development Annual Review of Committee's Mandate, Purpose and Function February Budget Presentation April (1st Meeting) Overview of Budget Allocation Budget Consultation Input Received Trustee Indemnity for the 2020-2021 Fiscal Year April (2nd Meeting) Central Okanagan School District Preliminary Budget Proposal – Superintendent’s Budget Recommendations Financial Report at March 31st May Auditor’s Report to the Finance and Audit Committee – Initial Communication on Audit Planning for the Year Annual CommunityLINK Allocations June School District No. 23 (Central Okanagan) Annual Budget for the Fiscal Year Financial Update - International Education Program 11.FUTURE FINANCE AND AUDIT COMMITTEE MEETINGS All meetings start at 4:00 pm. June 17, 2020 September 16, 2020, October 21, 2020, November 18, 202012.MEDIA QUESTIONS Due to this meeting occurring via Zoom, please email your media questions to Ryan.Stierman@sd23.bc.ca and include your first and last name as well as the media outlet you represent.13.ADJOURNMENT No Item Selected This item has no attachments1.Finance and Audit Committee Public Meeting Report - April 15, 2020.pdf1.Report to the FA Committee - Initial Communication on Audit.pdf1.Action Item - 2020-2021 CommunityLink Allocations.pdf